Executive Assistant

This position has been filled - Job#: 17872

Job Summary

Executive Assistant

42996BR

Sales

Ad Sales

Responsibilities

This Executive Assistant position mainly supports the office of theChairman, Ad Sales & Client Partnerships within the Advertising Sales Division. The Executive Assistant is responsible for providing professional phone coverage at all times, managing schedules, coordinating meetings and handling travel arrangements.

Provide professional phone coverage at all times; screen all calls and determine through independent judgment those which require immediate attention
Supports executives in managing complex schedule and coordinating meetings with internal and external parties
Coordinates and schedules meetings across multiple time zones including sending attendee invitations, handling logistical details (directions, parking, itineraries, ordering meals and/or equipment), gathering and preparing necessary presentation materials. Uses initiative to schedule appointments and meetings based on personal knowledge of workload and priorities
Coordinates heavy travel schedules and arrangements, collects required travel documentation
Prepares and processes P-card and Travel & Expense Reports to ensure all are submitted on time and reimbursements are made
Maintains proper record keeping and filing system for all work
Composes and types routine e-mail correspondence
Performs basic administrative tasks, e.g. faxing, photocopying and filing
Assists other department members as necessary
May assist in making arrangements for temporary help, storage, meeting offsites etc.
Prepare PowerPoint presentations as needed
Maintains contact lists

Qualifications/Requirements

Basic Qualifications:
Minimum 1 year professional experience as an administrative assistant or in customer service
Proficient in Microsoft Word, Outlook, PowerPoint, and Excel preferred
Eligibility Requirements:
Interested candidates must submit a resume/CV online to be considered
Must be willing to work in New York, NY location
Must have unrestricted work authorization to work in the United States
Bachelor's degree

Desired Characteristics

Interest in Advertising Sales industry
Excellent verbal and written communication skills
Ability to interact and communicate with all levels of management
Exposure to working on global teams and/or an international business environment
Meticulous attention to detail and ability to prioritize effectively while minimizing errors
Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision
Demonstrated ability to work on a team and willingness to give assistance to co-workers in other areas
Must be able to maintain department business with the utmost confidentially
Demonstrates experience working in, and a positive attitude toward a rapidly changing business environment
Must be able to work at a fast pace while managing multiple tasks and maintaining a professional attitude
Superior organizational skills both in approach and execution of work
Excellent decision-making capabilities and ability to be flexible in work environment
Make recommendations about tasks and execute them with minimal direction
Self-starter with high energy who is able to initiate projects and see them through to completion
Maintains a high standard of discretion and integrity in handling of confidential information
Knowledge of all basic office equipment required

Sub-Business

Ad Sales Leadership

Career Level

Experienced

City

New York

State/Province

New York

Country

United States

About Us

At NBCUniversal, we believe in the talent of our people. It's our passion and commitment to excellence that drives NBCU's vast portfolio of brands to succeed. From broadcast and cable networks, news and sports platforms, to film, world-renowned theme parks and a diverse suite of digital properties, we take pride in all that we do and all that we represent. It's what makes us uniquely NBCU. Here you can create the extraordinary. Join us.

Notices

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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